Institute for Building Technology and Safety

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Project Coordinator

Project Coordinator

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Administrative Support

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Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities and work hard to maintain a culture that values our employees. 


The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization that was established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.


IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, Texas and Washington, DC.


We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that is committed to hiring a diverse and talented workforce. S3 Residence, disability, and veterans encouraged to apply.


Explore the opportunities.


The Federal and State Programs (FSP) division is experiencing rapid growth and requires the addition of a highly competent and professional Project Coordinator to support the Division Director’s strategic business growth goals and objectives. This position is on a Part-Time or 1099 basis, and reports to the Project Manager. The position will be based out of the IBTS, Central, LA office. The position is hourly and typical work weeks are 60 hours, consisting of up to 10 hours per day. Sometimes, 7-days-per-week schedule is required.


Key Responsibilities: 

The Project Coordinator will support the FSP Division goals by ensuring quality work and contract deliverables through project management best practices and other related work activities, such as:

  • Keeping a detailed Project Log of all project activities by tracking progress, deliverables, locations, communications, results, etc. Project Log also contains photo documentation.
  • Communicating and reporting both real-time and daily status to the Project Manager and Field Supervisor. Daily Reports are to be uploaded to assigned SharePoint web portal.
  • Working in both field and office environments is required, as well as attending meetings as assigned and taking detailed notes.
  • Identifying and communicating problems immediately to the Project Manager and Field Supervisor and suggesting possible solutions.
  • Supporting operational logistics and field work, for IBTS staff and IBTS Subcontractor staff.
  • Participating in installation, testing and inspection activities and processes as assigned.
  • Performing specific field scouting activities, research and writing efforts as related to codes, inspections, evaluations, feasibility, costs, etc.


  • Bachelor’s degree or equivalent in related field with certifications in CQA and PMP are preferred
  • 5 ‐ 10 years progressively responsible relevant work experience.
  • Past work experience with Federal AEC contractors given preference.
  • Past work experience with FEMA’s manufactured housing units given preference.
  • Past experience supporting projects and continually seeking constant improvement.
  • Past experience conducting quality audits, and with manufactured housing design & fabrication highly preferred. IBTS is known as a trusted resource to government, for producing very high quality work products. The Project Coordinator must be skilled at maintaining logs & documentation, schedules, and utilizing communication and follow‐up efforts that result in successful outcomes, collaboration, and managing project delivery and client expectations.
  • Expertise is required with project management software: MS Word/Excel/Project, others


Required skills, knowledge, and demonstrated success:

  • Keeping the Project Log continuously updated and writing & reporting are the primary duties of this position. Must be an exceptional writer and oral communicator. Daily written reports and verbal updates are required. Must be willing to travel as projects require in the South Louisiana region (approximately up to 80%).
  • Excellent interpersonal, communication and analytical skills. Able to communicate effectively with skilled trades installers and all involved parties.
  • Management skills, prioritizing, planning, organizing, and identifying problems, issues, and areas-of-improvement are the key performance indicators for successful assistant project management. Daily reporting and meeting with the Project Manager and Field Supervisor is required.

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