Institute for Building Technology and Safety

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Project Accountant

Project Accountant

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Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities and work hard to maintain a culture that values our employees. 


The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization that was established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.


IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, Texas and Washington, DC.


We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that is committed to hiring a diverse and talented workforce. S3 Residence, disability, and veterans encouraged to apply.


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This position will perform and manage the accounting work for his/her assigned division and projects.  The accounting work includes management of all accounting transactions related to the assigned division and projects and is a primary financial support role for division Directors.  The position requires strong accounting and analytical skills, as well as a compliance mindset. 


General Accounting Responsibilities – In coordination with Senior Financial Manager, manage the following responsibilities for all assigned projects:


  • Process client billings in CostPoint. Work closely and coordinate with Project Managers on items and amount to bill, unbilled revenue, and invoice revisions.
  • Assist in Accounts Payable process for subcontractor and other major vendor invoices related to assigned projects. Process in BIRT and CostPoint; verify project numbers, account numbers, supporting documentation, and approvals.
  • Prepare for and help coordinate monthly close and post-closing activities.
  • Set up and communicate new projects in CostPoint. Verify all required project information is available and follow up on missing information.
  • Update CostPoint with any contract/client/project modifications. Enter and maintain data necessary for the contract backlog report.
  • Assist Project Managers and Directors in understanding accounting activities such as billing, unbilled amounts, unpaid invoices, accounting due dates.
  • Prepare for and help coordinate the year-end closing activities
  • Prepare for and help coordinate the annual audit activities and respond to requests for explanation of transactions and accounting treatments; production of documents and other related information.
  • Assist with key compliance monitoring and training areas related to projects.
  • Assist with other general accounting related responsibilities as assigned.


Advisor Responsibilities - Assist the Senior Financial Manager in accomplishing the following:

  • Review solicitations and contracts to advise Project Managers of financial obligations and potential risks.
  • Analyze revenue, expense, and receivables to forecast potential gains and losses
  • Provide support to Project Managers and Division Directors with respect to internal control expectations, policies and procedures, accounting treatments, use of financial reports, and any other inquiries
  • Assist with the consolidation and reconciliation of budgets
  • Ensure that budgets, and any subsequent revisions, are accurately uploaded and maintained in the systems.
  • Assist with other accounting advisory responsibilities as assigned.



  • Accounting Course Work/Associates Degree in Accounting
  • Minimum of 3-5 years’ experience in financial accounting, preferably in a not-for-profit or government contracting environment.
  • Understanding of and experience with financial compliance, contracting, and auditing requirements.
  • Demonstrated ability to use large scale automated accounting systems, knowledge of CostPoint a plus.
  • Direct experience in performing and reviewing project and account balance reconciliations as well as preparing and reviewing ledger entries, adjustments and accruals.
  • Experience in preparing materials for and responding to end-of-year audits.
  • Demonstrated analytical and problem-solving skills.
  • Experience in preparing and/or reviewing financial statements, including variance analysis, as well as the ability to explain these to persons with little financial acumen.
  • Ability to work well under pressure, organize and set priorities, meet deadlines, handle multiple tasks simultaneously.
  • Ability to communicate effectively, both written and oral.

Physical Demands

  • Physical demands: While performing the duties of this job the employee must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.
  • Work environment: While performing the duties of this job, the employee is exposed to a typical office environment with exposure to a minimal noise level.

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