Institute for Building Technology and Safety

  • Assistant Expeditor

    Posted Date 2 years ago(11/29/2017 10:29 AM)
    Job ID
    # of Openings
    Job Locations
  • Responsibilities

    The role of the Assistant Expeditor is to coordinate and expedite the flow of high volume Build It Back Elevations applicants from completed construction documents, to Department of Buildings (DOB) approval to Post approval amendment (PAA), and to final closeout of construction. 

    • Responsible for producing required reports providing support to Expeditor in addressing any issues that arise and by producing required reports to the client and senior management.
    • Create Department of Buildings (DOB) forms and receive construction documents
    • Creating DOB filing packages and review filing DOB submission forms
    • Conferring with department supervisors to determine progress of DOB filing packages
    • Reviewing objections
    • Participate in technical coordination meetings with subcontractors and project staff.
    • Assist in executing coordination between, design professionals and contractors from issuance of construction drawings to approval of work permits
    • Review and verify all required documentation, certifications, clearance items, letters, and reports.
    • Obtain required approvals from other city agencies (MTA, DEP, DEC, Etc.)
    • Examine documents, materials, and track progress of elevations applications
    • Monitor work processes to assess completeness, accuracy, and conformance to program standards
    • Prepare and obtain all documents required for Department of Buildings Final Sign off
    • Provide weekly expediting production reports to IBTS management
    • Effectively communicate relevant project information to elevations sub-consultants and Elevation team members.
    • Confer with department supervisors or other personnel to assess progress and discuss needed changes.
    • Maintain files, such as maintenance of applicant records, updated Certificate of Occupancy, Plot Cards, and department of building permits.
    • Travel to required meetings and training with city agencies or as requested by IBTS Management
    • Perform other duties, responsibilities and activities directed by IBTS management as assigned at any time with or without notice.


    • Identify, determine, and apply best practices in job documentation.
    • Must have knowledge of Building and Construction industry, including and not limited to materials, methods, and the tools involved in the construction or repair of houses, buildings, exterior landings, steps, or other structures related to clients property.
    • Communicate effectively to IBTS staff, contractors, homeowners, clients of the New York City Build it Back
    • Ability to Provide customer service to, contractors, homeowners, and clients.
    • Foster positive attitude towards IBTS staff, contractors, homeowners, and clients in accordance to New York City Build it Back program.
    • Must have the ability to speak, read, and write the English language with proficiency.
    • Work autonomously; deliver the required materials and findings accurately in a timely manner.
    • Use critical thinking and problem solving to recognize issues as well as identifying quality control in accordance to New York City Build it Back program.
    • Document project progress and/or delays through elevations data recording servers.


    • Requires Associate’s degree or in lieu of 2 years of experience in the construction industry with high school diploma or its equivalent.
    • Knowledge of E-filing and related Department of Buildings (DOB) forms for initial filing, Post approval amendments (PAAs), Sign Offs (Builder Pavement Plan and Builder Pavement Plan waivers is a plus)
    • Knowledge of Microsoft Word, Excel, Quick Base (preferred), Content Management System (CMS) (preferred).
    • Preferred knowledge of the New York City Building Information System (BIS), Department of Transportation, Department of Finance, Oasis Websites and other related agency websites

    Physical Demands

    • Must be able to remain stationary in a stationary position while in the performance of your duties.
    • Constantly operates a computer and other office productivity machinery, such as copy machine, and computer printer.
    • Frequently moving stationary materials around the office weighing up to 10 pounds.

    Company Overview

    Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities and work hard to maintain a culture that values our employees. 


    The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization that was established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.


    IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, Texas and Washington, DC.


    We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that is committed to hiring a diverse and talented workforce. S3 Residence, disability, and veterans encouraged to apply.


    Explore the opportunities.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Need help finding the right job?

    We can recommend jobs specifically for you! Click here to get started.