Institute for Building Technology and Safety

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Senior Contracts Administrator

Senior Contracts Administrator

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The Senior Contracts Administrator is responsible for ensuring consistent administration and management of all contract documents and processes.  This includes oversight of the contract management process throughout each contract’s life-cycle, as well as the ability to review, draft, edit and negotiate contract terms with limited oversight.  The Senior Contract Administrators role requires close collaboration with various departments, including business operations, finance, project management, bids & proposals and account management. 


Duties include: 

  • Oversee organizational contract development and management activities, and enforce organizational principles of integrity and compliance.
  • Oversee the administration of the contract life-cycle from inception to termination or expiration, and any subsequent post-contract obligations.
  • Ensure compliance with all agreements including revenue recognition, contract fulfillment, deliverables, regulatory requirements, and customer satisfaction.
  • Ensure all relevant stakeholders are engaged in negotiations, development, execution, and fulfillment of all agreements.
  • Assist in the development and maintenance of standard agreements.
  • Ensure that contracts and proposals are properly entered into contract management, customer relationship management, organizational databases and collaborative tools.
  • Ensure signed contracts are communicated to all relevant parties to provide contract visibility, awareness, and interpretation to support implementation.
  • Assist in the development of uniform standards for contracts, including presentation of budget, payment terms, general language and provisions.
  • Conduct contract strategy and management meetings to identify issues and client requirements, facilitate pricing discussions, obtain senior management input on timelines and deliverables, and provide status updates on current and pending agreements.
  • Support drafting of contractual provisions as requested based on strategy discussions, senior management input, and organizational needs and expectations.
  • Assure accuracy, completeness and appropriateness of contract text, forms, and attachments.
  • Maintain deadlines on deliverables, contract durations, renewals, and expiration dates, and communicate and provide updates on an ongoing basis with business partners and internal clients about these and other contractual issues.
  • Consistently review contractual performance of all contractual parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal.
  • Ensure contract close-out, extensions or renewals.


  • Bachelor’s degree in business or related field.
  • 5-7  years of federal Contracts Management/Administration experience.
  • Must have working knowledge of the FAR.
  • Experience with GSA Schedules including developing mods to supplement offerings.
  • Deltek CostPoint competency is required, experience with Foundations is a plus.
  • Must be proficient in Microsoft Office applications.
  • Experience with state and local government contracts administration.
  • Strong verbal and written communication skills with ability to convey complex information in a way that others can readily follow.
  • Ability to work independently.
  • Ability to juggle multiple priorities in a fast-paced, dynamic environment.
  • Strong interpersonal skills for building strong customer relationships and working with all levels of senior management and personnel.
  • Strong organizational skills.
  • Ability to systematically analyze complex problems, draw relevant conclusions, and implement appropriate solutions.
  • Excellent negotiating and persuasive skills, both in one-on-one and group situations.
  • Proficiency in utilizing and interpreting financial models and analyses.
  • Ability manage, train, motivate and mentor staff, a strong plus.
  • Professional Certifications, strongly preferred.



Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities and work hard to maintain a culture that values our employees. 


The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization that was established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.


IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, Texas and Washington, DC.


We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that is committed to hiring a diverse and talented workforce.


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