Institute for Building Technology and Safety

  • Client Relations Manager

    Posted Date 2 months ago(10/11/2018 10:44 PM)
    Job ID
    2018-1600
    # of Openings
    1
    Job Locations
    US-MO-Kansas City
    Category
    Administrative Support
  • Responsibilities

    We are currently looking for a Permit Technician/Client Relationship Manager to support our Building Department staff in our Kansas City, MO offices. This position serves as key office personnel who interacts on a daily basis with the public, city employees, inspectors, plans examiners and the building official. Customer service, organization, detail orientation and multitasking are a must.

     

    RESPONSIBILITIES:

    • Responsible for leading and maintaining the Customer Service and enforcing policies and procedures as well as streamlining effective billing processes with multiple clients and contracts.
    • Provide customer service regarding invoice and billing inquiries.
    • Oversee and streamline billing and collections processes.
    • Follow up with clients regarding overdue balances
    • Provide reporting on inspection activity, timesheets, travel, and reimbursements.
    • Communicate with Finance Dept. at corporate level to ensure that all billing is uploaded in timely manner and is accurate based on project contracts.
    • Utilize permitting and billing database software to provide reporting.
    • Perform administration functions as necessary or directed.
    • Interface with all customers to service their building department related needs.
    • Issue and/or track permits through the permitting process, beginning with application acceptance, plan review, inspections, and permit closure.
    • Establish and maintain systems to ensure that all files, letters, reference manuals, field inspection reports, permit files, blueprints, drawings, and other data or material are maintained in an organized fashion.
    • Work with plans examiners and inspectors throughout the company to develop and ensure consistent processes.

     

    Qualifications

     

    KNOWLEDGE & SKILLS:

    • Proficient to Advanced Excel application skills.
    • Proficient Microsoft Office skills.
    • Excellent customer service representative skills.
    • Strong communication skills both written and verbal.
    • Possess the ability to positively interact with the other staff members, the general public, contractors, governmental entities, and other clientele.
    • Good time management, organization, telephone, attention to detail, and people skills.
    • Must be able to perform multi-task operations with frequent interruptions.
    • Perform a variety of duties requiring use of independent judgment and technical knowledge.
    • Excellent Microsoft Office Skills and Permitting software experience are a must.

     

    EDUCATION & EXPERIENCE: 

    • Associate’s degree with a minimum of 3 years of relevant experience; or minimum of 5 years of relevant experience in lieu of a degree.
    • ICC Permit Technician and other certifications are preferred or must be obtained within the first 6 months of employment.

    Overview

    Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees. 

     

    The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

     

    IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, Texas and Washington, DC.

     

    We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that is committed to hiring a diverse and talented workforce. This opportunity is open to Section S3 Residents.

     

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